Application process for exchange and double degree studies

Nomination procedure:

Nomination can only be done by the international office of student’s home university. If the partner university does not have the nomination account, it can be requested from the International services. If the partner university has forgotten the login information, please contact the International Services.

When student is nominated by the partner university in SoleMOVE they will be sent information about user account to the email address given in the nomination.

Please note that nomination does not mean that the student is accepted!

Key Data Sheet 2024 – 2025 available here!

Nomination deadlines:

for exchange studies: 1 May and 15 October
for double degree studies: 15 April and 1 October

Academic year 2024 – 2025

the autumn term 2024: 2 September – 20 December
autumn vacation: week 43

the spring term 2025: 13 January – 30 April
winter vacation: week 9

Application to Xamk

We have two application periods for exchange and double degree studies at Xamk:

for the autumn term and whole academic year: 1 April – 15 May
for the spring term: 15 September – 1 November

Information to the student:

When you are nominated by your home university you will be created user account for creating and submitting the application.
Information about user account will be sent to the email address given in the nomination.
Select the right type of form (studies or practical training), dates and start filling the form.
Upload the required attachments.
Submit the online application form by the deadline.

Applications are handled after the deadline for applying. The letter of acceptance will be sent to the accepted students via SoleMOVE and other necessary information by e-mail.

Required attachments to the application:

Please, have the following documents ready in PDF format before filling the application form:

Transcript of records of your studies issued by your home institution
Copy of your passport or ID card
Motivation letter in English
Signed Study plan from Non Erasmus+ applicants
Check the instructions for Erasmus+ applicants below
Proof of English language proficiency (only Double degree applicants)
CV (only students applying for practical training)
Portfolio (only Design students to Kouvola campus)

Attachments in other than PDF formats will not be processed. Please note that Xamk does not accept applications sent by regular mail!

Online Learning Agreement (OLA) for Erasmus+ applicants

As an applicant you need to prepare the Online Learning Agreement according to your home institution’s guidelines. If your home institution is not using OLA, please upload the fully signed Erasmus+ Learning agreement as PDF to your SoleMOVE application.

In addition to OLA you need to fill in your course wishes to the Proposed Study Plan section in your SoleMOVE application.

Study Plan for non-Erasmus+ applicants

Please upload the fully signed Study Plan as PDF to your SoleMOVE application.

In addition to the signed Study Plan you need to fill in your course wishes to the Proposed Study Plan section in your SoleMOVE application.

STUDY PLAN TEMPLATE

Eligibility and admission for double degree students

The general eligibility criteria for double degree programmes is described below. The criteria for each partner university is given in the double degree agreement.

Eligibility for the double degree programmes at Xamk is given by:

student status at Xamk double degree partner university
studies completed at home university in the relevant field of study (appr. 120-180 ECTS, required amount of studies is specified in the double degree agreement) and
good command of the English language, minimum requirement level B2 (see Common European Framework of Reference for Language skills for further information)

All double degree applicants take part in an English language test organised by Xamk. Only applicants whose mother tongue is English, are exempted from the language test.

Admission results and confirmation of study place

Admission results are announced as soon as possible after the application period has closed (end of May / mid-November).
Admitted students must confirm their study places, pay tuition fees (if required) and enrol as degree students by a deadline given in the admission letter (June-July / beginning of December).

After notice of admission

When you are admitted for a double degree programme, you are asked to do the following according to instructions and by a deadline given in the admission letter:

accept the offered study place
pay the tuition fee (if required) and
enrol as an attending student
pay the healthcare fee

After accepting the study place, paying the tuition fee (if required) and enrolling for attendance, you are registered as a degree student at Xamk. Detailed instructions for paying will be sent to the admitted students, who are liable to pay the tuition fee, in the admission notice. Information about the tuition fee policy at Xamk.

The admission is conditional until all information and certificates used for applying have been checked. The study place can be withdrawn, if the applicant has given false information about their qualifications.

General information about healthcare fee and method of payment.